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Office Manager/EA to General Manager | Global Creative Agency

Job Title: Office Manager/EA to General Manager | Global Creative Agency
Contract Type: Permanent
Location: Sydney North
Reference: 3162136b
Job Published: September 02, 2020 11:46

Job Description

This opportunity is to join the Sydney office of a global advertising agency specialising in the communications strategy for luxury brands. 

Whilst this is a dream job for many, with the opportunity to learn digital marketing from the general manager of a global creative agency, this role is incredibly important to the success of the small but successful Sydney office. 

This role needs a self starter who can manage up and think ahead. Here is a breakdown of what you might be expected to do each day:

Office Management and EA responsibilities: 

- General Office administration to keep the team of 12 in the Sydney office running
- Support to agency General Manager with administrative duties 
- Management of agency team culture and other social events. 
- First point of call for anything office related
-  Prepare invoices twice a month for external agency to process.  
-  Ensure correct paperwork for payment of passthrough costs. Including estimate, PO, client PO & client
-  Providing additional support/ data to accounting firm as required
-  Follow up with AM or Producer if there is no client approval
-  Maintain production trackers to keep on top of PO balance and outstanding invoices 
-  First point of contact for all staff on HR matters and queries
-  Onboard new staff onto payroll system, ensure all staff records are accurate and kept up to date.
-  Ensure all staff timesheets are completed on time
-  Assist with recruitment as/ when required
-  Support the GM as required 
- Manage all office suppliers

Digital Marketing responsibilities:

This role also requires someone with a basic understanding of digital marketing as you will support on projects including EDM and CRM projects for some of the agencies top clients. This can be taught on the job but ideally people with previous email marketing experience preferred. 

If you have 2-3 years experience as an office manager within a creative agency (or similar) environment, you are switched on, hands on and also super keen to evolve into digital marketing projects this is the perfect role for you.

Apply today:

- Only full working rights will be considered
- Salary 70k 
- 5 days per week. 

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