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Office Manager/Digital Marketing Executive | Global Creative Agency

Job Title: Office Manager/Digital Marketing Executive | Global Creative Agency
Contract Type: Permanent
Location: Sydney North
Salary: $70,000
Start Date: ASAP
Reference: 3162136
Contact Name: Brianna Paton
Contact Email:
Job Published: August 31, 2020 12:46

Job Description

This opportunity is to join the Sydney office of a global advertising agency specialising in the communications strategy for luxury brands. 

Whilst this is a dream job for many, with the opportunity to learn digital marketing from the general manager of a global creative agency, this role is incredibly important to the success of the small but successful Sydney office. 

This role needs a self starter who can manage up and think ahead. Here is a breakdown of what you might be expected to do each day:

Office Management and EA responsibilities: 

- General Office administration to keep the team of 12 in the Sydney office running
- Support to agency General Manager with administrative duties 
- Management of agency team culture and other social events. 
- First point of call for anything office related
-  Prepare invoices twice a month for external agency to process.  
-  Ensure correct paperwork for payment of passthrough costs. Including estimate, PO, client PO & client
-  Providing additional support/ data to accounting firm as required
-  Follow up with AM or Producer if there is no client approval
-  Maintain production trackers to keep on top of PO balance and outstanding invoices 
-  First point of contact for all staff on HR matters and queries
-  Onboard new staff onto payroll system, ensure all staff records are accurate and kept up to date.
-  Ensure all staff timesheets are completed on time
-  Assist with recruitment as/ when required
-  Support the GM as required 
- Manage all office suppliers

Digital Marketing responsibilities:

This role also requires someone with a basic understanding of digital marketing as you will support on projects including EDM and CRM projects for some of the agencies top clients. 

-  Work with Strategy to champion the CRM Experience for JLR and assist in defining content strategy
-  Key contact lead across the CRM program of work.
-  Work collaboratively with all agency partners
-  Identify opportunities to optimise project processes and workflow
-  Ensure the quality of work is to the highest standards and CI compliant
-  Monthly reporting with client, pulling all campaign data from SFMC, making recommendations based on analysis
-  Decipher briefs from client, project manage build of EDM’s, keeping scheduling
-  Brief copy / visual requirements to creative team
-  Manage key stakeholder expectation during the creative review process
-  Use technical understanding of SFMC & basic coding ability to build emails within the platform and making
amends based on client’s feedback
-  Monitor performance of email campaigns and relay back to client / agency.
-  Attend bi-weekly meetings
-  Maintain CRM Hub, adding additional content for best practice
-  Maintain client WIP and report in weekly meeting status of projects
-  Guide client on content based on strategic objectives

If you have 2-3 years experience as an office manager within a creative agency (or similar) environment, you are switched on, hands on and also super keen to evolve into digital marketing projects this is the perfect role for you.

Apply today:

- Only full working rights will be considered
- Salary 70k 
- 5 days per week. 

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